Our Last-minute Advice for Your End-of-Year Party

December is here, and at Eventdrive, we’re already thinking about organizing your end-of-year celebrations! These events offer a wonderful opportunity for companies to express gratitude to their employees in a warm and friendly setting. While these parties are often planned weeks in advance, it’s never too late to fine-tune the details that will make them truly memorable. Discover our top tips for creating a spectacular end-of-year event.

Review your guest list

By now, invitations for your company party have likely been sent out, and you should have a good idea of the number of attendees. This is a great time to consider expanding your guest list. Depending on your budget and the expected turnout, why not allow employees to bring a guest? Inviting a +1 is always appreciated, and opening the event to spouses or even children can create a family-friendly atmosphere while strengthening team cohesion. A small adjustment that brings significant benefits—worth it, right?

Don’t forget the entertainment

As your event approaches, you might find that your planned entertainment has fallen through—or perhaps you haven’t thought about it yet (don’t worry, your secret is safe with us). No need to panic! There are plenty of affordable, last-minute options to keep your guests entertained.

For example, you could rent a photobooth and provide fun accessories like hats, colorful glasses, or feather boas. This guarantees great memories and fun photos. Alternatively, why not hire a magician? Magic tricks will delight both adults and kids. 🪄

Another unique idea is to invite a portrait artist or caricaturist—a few quick strokes of the pen can bring smiles all around. If you prefer something simpler, a live music performance could be perfect. A pianist, guitarist, or singer can create the right mood, and you could even invite talented employees to showcase their skills. Who knows? There might be hidden stars in your team!

For help finding entertainment, check out event agencies on Sortlist.

Give a thoughtful gift to your guests

End-of-year parties often coincide with the holiday season, and no holiday is complete without gifts. A small token of appreciation, like a gift card or a box of chocolates, can leave a lasting impression.

However, keep in mind that gifts must be of equal value for all employees, regardless of seniority or attendance. Unequal distribution can result in penalties from tax authorities. The goal is to spread joy, not incur fines. 🙂

Send a reminder to your guests

With busy work schedules, employees may not prioritize your company party. But as the event organizer, it’s your top priority! To reduce no-shows, send reminders. Post flyers in strategic spots like near the coffee machine or in the cafeteria. In today’s digital age, however, email and SMS reminders are far more effective.

Using Eventdrive, you can even send push notifications to all confirmed guests, ensuring they don’t forget the big day.

Don’t skip the year-end speech

Make time for the company leader to deliver a speech. This moment is meaningful for both employees and management. It’s a chance to thank the team for their hard work over the year and motivate them for the challenges ahead.

A short, inspiring message reflecting on the year’s highlights and delivering optimism for the future will do the trick. It’s also the perfect time to share exciting news. Keep the speech engaging, uplifting, and—most importantly—not too long!

Final touches for a successful party

Follow these tips, and your end-of-year party is sure to be a hit! Small details, however, can make all the difference.

• Embrace the festive spirit with thoughtful decorations to create a warm and joyful ambiance.
• Pay attention to every detail to ensure a seamless experience.

Lastly—and perhaps most importantly—have fun! This party is a moment of relaxation for your team and a way to close the year on a high note. Enjoy it!